Operations Assistant Manager
We're looking for a proactive, detail-obsessed operator to serve as the administrative engine of our operations. You'll be the anchor that keeps things structured and on track - managing documentation, coordinating vendors and clients, maintaining financial records, and ensuring nothing operational ever becomes a bottleneck. This role is the backbone of our operational machine - for someone who thrives on process, precision, and getting things done.
What You'll Own
Business Operations Execution: Manage business administrative tasks including vendor registrations, client documentation, and coordination of enterprise processes such as master document management. Act as the central point of contact for clients' operational and administrative requirements, and lead scheduling and coordination between clients and the internal business team to ensure seamless communication and execution.
Finance Operations Execution: Support finance operations by maintaining accurate invoice and payment records, ensuring timely issuance of client invoices, assisting with procurement documentation, handling day-to-day bookkeeping activities in collaboration with the accounting team, and tracking internal expense reports and reimbursements.
People Operations Execution: Support people-related administrative workflows including onboarding documentation, leave tracking, internal HR files, and compliance logs. Coordinate scheduling, records, and communications across team milestones such as new joiner setup, exit formalities, and contractor paperwork. Ensure people operations processes are smooth, organized, and up-to-date.
Process Improvement & Operational Excellence: Continuously enhance administrative systems and workflows, identify inefficiencies proactively, and uphold high standards of accuracy, discretion, and execution across all operational support activities.
Ideal Profile
- 3-5 years of experience in admin, finance ops, operations administration, or similar role
- Ultra-organized, with a sharp eye for details and timelines
- Skilled in Google Workspace, Excel/Sheets, and task tracking tools
- Clear communicator in English, both written and spoken
- Comfortable working cross-functionally with internal teams and external parties
- Fast-paced startup savvy – able to juggle multiple threads without dropping any
Calvinballer Vibes We're Looking For
- Admin anchor. You're the calm, structured force that keeps everything running.
- Process ninja. You improve systems, not just follow them.
- Discreet and dependable. Trusted with sensitive info and always sharp on delivery.
- Execution-first. You move fast, get it right, and make sure no ball gets dropped.
Ready to Keep the Engine Running Smoothly?
This isn't just an business or finance ops role – it's your chance to build the systems that keep our momentum alive and our foundation strong.
If this sounds like your kind of fit, click the CTA above or drop us a note at cbt.recruitment@calvinballtech.com – we'd love to connect.
